TERMS & CONDITIONS: OUT-OF-STUDIO ART PARTIES FOR KIDS (6+ yrs.)
REVISION DATE: October 16th, 2023
These terms and conditions apply to the Service provided by The Dreaming Heart Art Studio and authorized staff (“the Studio” or “we” or “us”).
We may amend any of our Terms & Conditions at any time, and without notice. We will post the revised version on our website along with the revision date. The revised version will be effective as of the time it is posted.
If you have any questions or concerns regarding these Terms & Conditions, please contact the Studio via email.
Please read these terms and conditions carefully before reserving the Service and print off a copy for your records.
In reserving the Service, you agree to the terms of this agreement which will legally bind you.
“Service” means the provision of an "Out-of-Studio Art Party for Kids (6+ yrs.)."
"Out-of-Studio Art Party for Kids (6+ yrs.)" means a child-focused private art party that is taught by us at an out-of-Studio venue (also referred to as a "party" or "Art Party").
"Venue" means the physical location (public or private) for out-of-Studio art parties.
"Rose" means Rose Poirier, the owner and instructor of the Dreaming Heart Art Studio.
“You” means the individual/organization reserving the Service.
"Participant(s)" means the person(people) participating in the Service. Participants must be 6+ years of age.
“Fee(s)” means the fee(s) paid by you to the Studio for the Service.
"Base fee" means the non-refundable deposit paid by you to the Studio to secure your Service date and time.
“Website” means https://www.thedreamingheartartstudio.com.
"Email" means firstname.lastname@example.org.
2. THE SERVICE
2.1. A description of the Service is available on our website. We will provide the Service with reasonable care and skill in accordance with the description set out on the website.
2.2. We reserve the right to vary or withdraw the Service described on the website without notice including but not limited to fee adjustments.
3. FEES, CANCELLATION, & RESCHEDULING
3.1 Once we have confirmed your party date, you will be sent a time-sensitive reservation link. You are required to pay the base fee deposit via this link within 36 hours in order to secure your party date and time. If payment is not made within this timeframe, your party date will become available to the public once more.
3.2 The base fee is *non-refundable. If you choose to cancel the Service or if some/all of the participants do not attend your party you will not be refunded the base fee. The base fee includes up to 6 participants and up to 1.5 hours of instruction. If you have fewer than 6 participants, you are still required to pay the base fee.
(*The only exception when it comes to refunding the base fee is if the Studio cancels your Service, in which case you will be refunded the base fee in full).
3.3 If you have more than 6 participants, additional participant fees will apply. Additional Participant Fees will be due in full the day the Service is provided before the party ends.
3.4 We require your total participant number a minimum of 10 days before your Service date. This will ensure Rose is able to purchase adequate art materials! *Depending on Studio inventory, we can sometimes accommodate last-minute requests for additional participants. Please don't hesitate to ask!
3.5 In order to ensure quality instruction, the Service is capped at 30 participants.
3.6 Depending on your location, a travel fee may apply. Round trips that are 30km or less from the Studio location/Rose's home address (whichever location is closer) do not incur a travel fee. Round trips that exceed 30km are charged at $0.64/km + HST above and beyond the initial 30 km.
3.7 If you need to reschedule your Service, please let us know a minimum of 14 days before your original Service date to avoid being charged a rescheduling fee. Rescheduling requests made with less than 14 days' notice will be charged a *non-refundable $50 rescheduling fee + HST, due in full upon rescheduling.
4. ADULT SUPERVISION FOR MINOR PARTICIPANTS (under 18 years of age)
4.1 The adult who is hosting the party must remain on-site for the entire Service in order to provide supervision.
5. SET UP & TAKE-DOWN
5.1 The Studio does not provide tables or chairs. You are responsible for providing and setting up tables and chairs ahead of time. Please provide adequate table space for each participant to lay a 12" x 16" canvas in front of them (we do not use easels), a paint palette, brushes, and a water cup.
5.2 The Studio does not provide protective table coverings for out-of-Studio art parties. While the paint we use is typically washable on hard surfaces, it might permanently stain some surfaces. We highly recommend you protect your table(s) by using a disposable table covering(s).
5.3 The venue must be made available to the Studio up to one hour prior to the Service start time and up to one hour after the Service end time, so as to enable the Studio to set up and take-down art materials.
6. MISSING/LATE PARTICIPANTS & EXTENDED PARTIES
6.1 Rose will start instruction at the reserved time regardless of missing/late participants. Rose will do her best to bring late-arriving participants up to speed, however, please note that instructions for said participants will be condensed so as to fulfill overall instructions for the group within the reserved time period.
6.2 Please note, every artist creates at a unique pace and it is common for some participants to not finish their art piece within 1.5 hours. If Rose's schedule permits, you are welcome to extend the Service hours to accommodate late finishers. Additional time is charged at $30/30-minute increment + HST and will be due in full the day the Service is provided before the party ends.
7.1 Please ensure participants wear art-friendly clothes as making art is messy and may result in permanent stains. We do not provide smocks/aprons.
9. INDEMNITY CLAUSE
9.1 Neither the Studio, any of the art instructors, nor any of the assistants shall ever be held liable (jointly or severally) to you, the participants, or any of your respective estates or representatives, for personal injury or any incidental, indirect, or consequential damages of any kind, or any damages resulting from loss, whether or not advised of the possibility of damage, and on any theory of liability, arising out of or in connection with the Service. Under no circumstance shall the total liability of the Studio, any of the art instructors, or any of the assistants for any damages or losses arising from the Service exceed the maximum amount of the price of the Service for which you paid.